Frequently Asked Questions

Many people don’t realize that before people sit in chairs, they are actually an important part of the overall décor in your event or wedding. Many photographers will take pictures before guests arrive and these pictures play an important part in telling the story of your event, wedding or party later.

When considering this, it may make sense to upgrade from the standard white or black folding chairs to something more elegant like a Chiavari Chair.

At All About Events, we offer several different types of events that you will need based on the type of event and the "style" or "look" that you are going for.

Our most basic chairs are our folding chairs. They are easily stored and they come in black and white.

We also offer padded, resin folding chairs that come in mahogany, natural wood and black.

Our Chiavari Chairs do not fold, but are the prefect way to improve the decor of your wedding, party or event. Our Chiavari Chairs come with cushions and are available in Gold, Silver, White, Black and Mahogany. Cushions available in White, Black and Ivory. We also offer new "Crystal Ice" Chiavari Chairs for your enjoyment.

There are also specialty chairs like children’s chairs and stools.

Whether you’re in Florida, Georgia or France, this is the most common questions about dance floors . . . and rightly so.

In general, the industry standard for a wedding is 3-4 square feet per person. But that is just the first number. There are also other factors you need to consider.

First, ask yourself what type of event it is. Are we talking about a wedding or an after party for a convention of tax accountants? Most likely, you will need a bigger dance floor for a wedding.

Next, consider how many people will actually be expected to dance. If you have a wedding with 100 guests, the standard would be a 300-400 square foot dance floor. That doesn’t sound so bad, but at a 200 person wedding now we’re talking about 600-800 square feet of dance floor. That’s insane.

Think about the average age of the guests too. It may sound like something that wouldn’t matter, but if you’re at a wedding with an average guest age of 25 it is much different than a wedding with 65 year olds. Really try to think about the total number of dancers, not the total number of guests. The general belief is that you need to plan on 1/3 of your guests being on the floor at any given time.

All About Events rents dance floors in 4×4 foot sections. The most popular size is a 12’x12’ dance floor. That’s 144 square feet and that will take care of most small-medium sized events.

The smallest that you should reasonably go is 8’x12.’ Any smaller is a complete waste.

Different dance floors have different attributes. In this section, we are talking about the dance floors we offer at All About Events.

Yes, our dance floors can be used outside. If it rains, the best solution is to have a tent set up. If you don’t, there’s a pretty good chance that people won’t be dancing in a downpour anyway. However, for our dance floors, they can be used outside no matter what.

"Subflooring" is a structure that is placed below the dance floor to make sure that it is stable. Some rental places will try to convince you that they need to "build" a subfloor (which can be made out of wood for example) to add this stability. This can drastically increase prices for your dance floor.

We use dance floors that have been specifically built to be used on any surface with stability. There are no subfloors needed for us and so we can charge less for the dance floor than most of our competitors. Yes, it is a higher quality dance floor that costs us more initially, but we can set-up quicker and use them longer than other dance floors. As a result, we can charge our clients less.

We understand how important your event is . . . especially if it is your wedding!

One of the things that we are always conscious of is our prices. We have always strived to bring you the best quality rentals at the best possible prices. The main way we have managed this is to be a "One Stop Shop" for your rental needs.

We understand that you have a wealth of information at your fingertips and you can compare costs of several different companies in the Jacksonville, North Florida and Georgia areas. However, there are many shortfalls associated with trying to piecemeal your event together from several different vendors.

Consider these benefits from renting at a one stop shop like All About Events:

Logistics- Whether your event is large or small it can be a complicated logistical situation. Generally speaking, the greater number of people or companies involved increases the chances that something will go wrong. What if the linens are delivered before the tables?

Also consider that you, or a planner, will need to organize the deliveries, pick-ups and drop-offs of the various items. If you rent from 3 or 4 different companies, this can get very tricky and will pull you away from other important things that you need to get done, like walking down the aisle!

A one stop shop delivers everything at the same time.

Delivery Fees and Other Costs- In your research, you may find a place that is a few dollars cheaper on linens or chairs. However, you need to consider that the money you save there can easily be lost in having to pay multiple delivery/set-up fees.

A larger company like All About Events will be able to deliver all of your items at once, and therefore potentially save you hundreds.

Wider Selection- It is true that a bigger company will be able to offer a wider selection on its items. We are not just talking about the ability to handle bigger events, but we are also talking about the different selections of the items themselves.

For example, our linens come in a wide variety of colors and choices. You can see our color selection here: All About Events Color Choices.

Better Quality- A larger, one stop shop can afford to maintain and order newer, higher quality items. Often, smaller shops rely on using the same inventory for rentals over and over. They simply don’t have the cash flow to update their rentals as often; quality will always suffer.

Prices Could End Up Lower- When you combine all of the factors above, it may actually end up that you end up saving money over the long run when you rent all of your items from one place. While saving on delivery costs and other hidden fees is the greatest source of savings, you must also consider the value of your time and the potential that when you rent a higher volume from one company, they may be able to reduce some of their prices further.

It always makes sense to not only think about the bottom line, but also how you want your wedding or event to go. It will always be easier dealing with one professional company who knows what they are doing. The most common feedback we get from some of our clients who didn’t rent everything with us after the fact is that they wish that they had. To them it wasn’t worth the logistical hassle to save a few bucks.

We couldn’t agree more.

An 8’ table is 96" long. A standard table is 30" off the ground and this is the important number to know if we’re going to figure out how to get the linen all the way to the floor.

Add 96" to the two 30" sides for a total of 156." That is the length.

Then, we need to figure out the width of the linen.

If the table is 30" off the ground and a standard 8’ foot table is also 30" wide we just need to add the numbers together. Don’t forget to account for both sides of the table.

So, 30 + 30 + 30 = 90 inches. The width is 90."

So, to completely cover an 8’ rectangular table and make sure the linen will go all the way to the ground you will need a 90" x 156" linen.

No. These prices are a "per-event" price and you can generally keep them for 1-3 days for the posted price. For example, if you are having a Saturday wedding, you can get the items on Friday and keep them until Monday. This allows you plenty of time to decorate before the event, so you have exactly the event you envisioned, as well as recover after the event, before the items have to be returned.

It’s easy if you want to take the time! We know that setting a table isn’t everyone’s favorite chore, but it is necessary. With our advice, it can be quite easy.

• First, place the plate in the exact center (that one is easy!).
• Next, to the right of the plate place your dinner knife.
• On the right side of the knife put down your spoon.
• To the left of the plate put a napkin (unless you are placing the napkin on the plate in a napkin holder or a folded design).
• On the far left side of the napkin place your salad fork, and right next to the plate, place your dinner fork.

Now that we’ve come this far, it’s time to add the finishing touches:

• Place your bread dish over the forks . . . and don’t forget to put a butter knife on it!
• Finally, the water glass should go directly above the knife. Then, to the right of the water glass place your red wine glass first and white wine glass next to that.

At All About Events we offer many different types of tables. They come in rectangles, squares, rounds, serpentine and bistro tables.

Browse our selection of table rentals

It’s true: the type of table that you choose for your event or wedding will go a long way to determining what kind of "feeling" your event will have.

For example, choosing an 8’ rectangular table means that you are throwing a more casual event or wedding. Most times, rectangular tables are used for "picnic" or "family style" events. They can be lined up next to each other in long rows OR they can be shaped into larger rectangles.

If you’re going to rent a round table then you’re most likely throwing a more formal dinner, banquet or wedding. Round tables will always stand on their own and allow for the people sitting at them to be a bit closer and more conversational.

Currently here in Jacksonville, Northern Florida and Georgia we have been seeing a huge trend in tables called "Farm Tables." These tables are usually made from a nice quality wood and provide that traditional, rustic feeling. A runner down the middle of a farm table may be all you need to set the tone as you wouldn’t want to cover up the natural craftsmanship.

You will notice that farm tables are not currently on our table rental page. However, if you need a farm table, please contact us at your earliest convenience and we will be able to find them for you.

That’s a good question. Let’s begin with a standard 8’ table.

The table is 8’ long and 2.5’ wide.

Let us assume that you need to skirt all four sides.

Two sides are 8’ long and the ends are each 2.5’ wide.

Add all the sides together and you will get 21.’

You’ll need 21’ of skirting for a standard 8’ table.

If, you are skirting two tables next to each other lengthwise, you will need to double the length, but leave the width the same.

So, two 8’ tables next to each other will mean 16’ of skirting on each side for a total of 32.’ But don’t forget to add the ends of 2.5’ each for a total of 37.’

Use the same math for any table combination.

Now, what if you only need to skirt three sides? This often happens when you will have people sitting on one side of the table so they can face an audience or guests.

The math is simpler than our previous examples. In this case, you will only need to skirt the two ends and the side facing the guests.

With a regular 8’ table, take one 8’ side and add the two ends of 2.5’ each. Put them together for a total of 13.’ So If you are only skirting one side of an 8 foot table, you will need 13’ of skirting.

The number of wedding, party or other tent guests will determine the size of tent needed. We recommend choosing a tent which is large enough to fit all guests standing because after all, you don’t want to leave anyone standing out in the rain!

As a general rule of thumb, you’ll want to have at least 6 square feet of tent space per guest. We’ll help you with the math.

• 20 guests: At least 120 square feet of tent space
• 50 guests: At least 300 square feet of tent space
• 100 guests: At least 600 square feet of tent space
• 120 guests: At least 720 square feet of tent space

Of course, feel free to contact us directly with any questions that you have regarding tent rentals in Jacksonville and Northern Florida. The experts at All About Events are happy to help!

Not all surfaces are created equal! Grass is much different than concrete. Tents can be heavy. A soft surface like grass (especially after a rain) may need some extra preparation to make sure that your lawn isn’t destroyed. Likewise, we’re sure you don’t want us jackhammering into the tiles around your pool to put a stake in.

Let us know where you’re putting your tent so we’ll be able to prepare accordingly. In short, we’ll be able to put a tent anywhere there is enough room for it to rise to the appropriate height. The surface does have an impact, but your tent rental needs will be met.

Is this a wedding or a rodeo?! Will people be sitting down at tables for a meal or walking around and chatting during cocktail hour?

These are very important distinctions for you. For example, people who are standing only need 6 square feet for their personal space. However, if you put rectangular tables in there with chairs, you’ll need 8 square feet/guest and for round tables, it’s 10 square feet/guest.

Don’t forget if you have serving tables and bars, those take up room as well. The best option is to contact our sales team to discuss your specific needs.

Not all tents do the same things or event look the same. If you are having an elegant backyard wedding (think of the tent in Steve Martin’s Father of the Bride) it will be a lot different than if you are renting a tent to cover you at a farmer’s market. Tents can be used for many reasons including protection from the elements but they can also be used as impressive parts of your decor.

For example, you can add sides to the tents with windows to give a bit more of an elegant feel. There are even some tents with skylights in them for those beautiful weather evenings and events! Of course, there are also tent accessories such as lighting that can be added to the inside of the tents to help decorate. The options are limitless, but any need that you have, All About Events can meet your need.